Seamless Interpretation at the Indonesia—Africa Forum 2024
Client Brief
Congress Rental supported three separate government meetings over three days at the Indonesia – Africa Forum (IAF) 2024, each at a different level:
• IAF Summit – Country Leaders (2 Sept)
• IAF Ministry of Foreign Affairs (MoFA) (2–3 Sept)
• IAF Parliament Level Meeting (1–2 Sept)
Held in two venues across Bali, these events brought together Presidents, Foreign Ministers, and Parliamentarians. Congress Rental’s job: deliver simultaneous interpretation across all venues and levels, with different technical setups, rooms, and transition timelines.
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Our Solution
At the IAF Summit, Congress Rental delivered simultaneous interpretation across five languages with interpreters set up in a separate room. Audio was routed to the country leaders’ meeting, where conference microphones with built-in language channels were used. Delegates were able to use standard headsets.
Held right after in the same room was the MoFA-level meeting, which used the same language setup. Interpreters and delegates were in the same room, with 500 receivers deployed. Even though the PCO and AV teams changed mid-day, Congress Rental’s advance planning ensured a seamless transition.
At the Parliamentary Meeting in Grand Hyatt, Congress Rental installed five interpreter booths, 82 NG conference microphones, and 230 headsets. Managing multiple setups across different locations simultaneously showcased our capacity to run high-level events like these with precision.
Challenges and Solutions
Three Meetings, Three Locations, Zero Delay
Running three high-level meetings in two venues over two days with overlapping schedules and different setups, required precise coordination. One of the biggest operational challenges was switching between PCO and AV teams mid-day at the same venue for the MoFA meeting.
The operations team pre-planned every transition in detail. Congress rental had pre-configured systems for each venue and dedicated teams onsite to manage smooth handovers, ensuring no downtime or delays.
Remote Interpreter Room for Summit
For the Summit, interpreter booths were installed in a separate room from the main meeting space. This required real-time audio routing into the leaders’ room, where delegates used receivers and heads of state used Dicentis conference microphone units with language channels.
Congress Rental designed and tested a dedicated routing setup to guarantee zero latency and error-free delivery. The tech team monitored everything live to ensure seamless interpretation throughout the session.
The Outcome
Congress Rental successfully delivered three high-level meetings—country leaders, MoFA, and parliament—almost simultaneously, with zero technical issues. The team’s ability to manage different venues, whilst switching teams mid-day showcased the precision and flexibility of Congress Rental’s operations.
From deploying exclusive Dicentis conference microphone units with built-in language channels to integrating SIS systems across all levels, it was ensured that every delegate and leader had seamless access to interpretation. This event reaffirmed that no other vendor in Indonesia can deliver this level of complexity and integration with the same consistency and reliability as Congress Rental.
“This event proved we can deliver complex interpretation setups, back-to-back, without compromising quality.”
